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:: FY 2008-2009 Budget part 1 New! - 02-07-2009 (PDF format)
:: FY 2008-2009 Budget part 2 New! - 02-07-2009 (PDF format)
:: FY 2007-2008 CAFR New! - 02-07-2009 (PDF format)
:: FY 2008-2009 Recommended Budget (PDF format)
:: FY 2007-2008 Budget (PDF format)
:: FY 2006-2007 Proposed(PDF format)
FY 2003-2004 Final (Adopted/Approved) Budget:
The Final (Adopted) Budget for Fiscal Year 2003-2004
(July 1 - June 30) for all San Benito County funds is
$72,483,609. The budget is balanced, with revenues and
other financing sources offsetting approved expenditures
(spending).
Spending by Object:
| Employees |
$30,628,201 |
|
employee salaries and
benefits |
| Services & Supplies |
9,793,615 |
|
office supplies,
contracted services, rentals, phone service, equipment
maintenance, etc. |
| Other Charges |
12,396,561 |
|
public assistance
payments, payments to organizations, liability
insurance |
| Fixed Assets |
8,016,736 |
|
equipment, cars, trucks,
land, buildings, roads, and bridges |
| Inter-Fund Transfers Out |
2,485,506
|
|
operating subsidies
provided by the general fund to other funds |
| *** Sub-Total |
$63,320,620 |
|
|
|
| Plus: |
|
|
|
|
Approp. For
Contingencies |
6,126,098 |
|
funds set aside for "rainy
day" (i.e., unforeseen expenses or state funding cuts) |
New/Increased
Reserves |
3,036,891
|
|
funds earmarked for future
use to meet contractual or legal obligations (e.g.,
landfill closure, facilities construction, economic
uncertainty, disaster recovery, etc.). |
| *** Total |
$72,483,609 |
|
|
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The Budget Cycle
The preparation of the Proposed Budget begins in January
with the distribution of budget request forms and
instructions by the County Administrative Office to all
county departments, agencies, and commissions. County
officials complete the forms providing detailed information
to justify requested expenditures and estimated revenues as
well as staffing changes and new or replacement equipment
(and other fixed assets). These requests are for the
fiscal year beginning July 1 and ending June 30 of the
following year.
Typically, the sum of budget spending requests submitted
by county offices exceeds the amount of financing available
(income). Once budget requests are received, they are
tallied by the CAO and compared to available financing to
formulate a strategy for balancing the budget. The CAO
and his/her staff meet with department heads individually to
review and better understand their budget requests,
especially any line items showing significant increases from
the current year. The CAO must look at the "big
picture", balancing the needs of a department with available
funding in light of Board priorities and State mandates.
Invariably, this requires the CAO, in varying degrees, to
pare back some expenditure requests to align proposed or
recommended spending with estimated income.
The County Budget Act (Government Code 29000 et seq)
requires the CAO to complete his/her review of budget
requests and to prepare a recommended budget for submission
to the Board no later than June 30. Upon adoption and
approval by the Board, the CAO's recommended budget becomes
the proposed (interim) budget for the fiscal year. The
Proposed Budget provides interim or provisional spending
authority for departments and agencies pending adoption of
the Final Budget later in the summer following public
hearings on the budget. The spending authority
provided by the Proposed Budget does not extend to new
positions, equipment, or capital improvements, which await
the outcome of budget hearings.
Both the Proposed and Final Budgets are adopted and
approved by Board resolution. The adopted budget is
not a static document; it may be amended at any time during
the year by resolution of the Board of Supervisors.
The budget is, in effect, a financial plan that may require
periodic adjustment during the year in response to changing
fiscal circumstances.
During the year, the CAO, Auditor, and department heads
share responsibility for monitoring actual year-to-date
expenditures and revenues to ensure that budget targets are
being met and, if not, to recommend appropriate action to
the Board. The CAO presents the Board with quarterly
financial reports summarizing year-to-date revenues and
expenditures by department and fund. The CAO's report
pays particular attention to trends, significant variances
to the budget, and year-end projections.
Online Documents
:: FY 2003-2004 Final (Adopted)
Budget Summary (Excel, 800kb)
:: FY
2003-2004 Proposed (CAO Recommended) Budget Summary
(Excel, 400kb)
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